EVENT SUPERVISOR

We’re looking for an experienced Events Supervisor to join our team, working across Dapto Leagues Club and The Grange.

This is a varied, hands-on role combining event administration and coordination with operational leadership. You’ll work behind the scenes to make sure the details are covered, then step up to lead the team on the floor for larger or more complex events.

Working closely with the Sales & Event Manager and our operational teams, you’ll help coordinate event requirements from planning through to delivery and close-out.

No two weeks will look quite the same. One day you could be finalising run sheets and floor plans, following up client details or coordinating requirements with our internal teams. The next, you could be leading a wedding or large event and making sure everything runs to plan.

What you’ll be doing:

– Maintain accurate event bookings, records and documentation
– Prepare and update run sheets, floor plans, menus, signage, dietary cards and other event collateral
– Respond to event enquiries and follow up tentative bookings, deposits, payments, booking forms and final event details
– Confirm client requirements and ensure agreed details are accurately reflected in event documentation
– Communicate event requirements to relevant internal departments and coordinate operational arrangements
– Review event plans to confirm timings, layouts, dietary requirements, staffing, supplier access and service expectations
– Coordinate room set-ups, furniture layouts, signage and registration areas
– Help maintain high presentation standards across event spaces and event-related back-of-house areas
– Coordinate linen, event equipment, stock and cleaning requirements
– Support post-event reporting, reconciliation, payments and event close-out through relevant reporting system in a timely manner

Leading Events

For allocated larger or more complex events, you’ll take the lead on operational delivery from set-up through to pack-down. This will generally include events of 100 guests or more, weddings and events considered operationally complex because of their service style, suppliers, production, multiple spaces or risk requirements.

As Event Day Lead, you’ll:

– Act as the key operational contact for clients, suppliers and internal teams
– Ensure the approved run sheet is followed and key timings are achieved
– Brief and direct Event Team Leaders, front-of-house, bar, service and set-up teams
– Provide calm, practical leadership and resolve operational issues as they arise
– Escalate matters outside the approved event plan or requiring commercial decisions to the Sales & Event Manager or relevant manager
– Support a professional, service-focused and collaborative event culture

What You’ll Bring

– Previous experience coordinating or supervising events, functions, hospitality operations or a similar environment
– A current NSW RSA competency card
– Strong organisation, attention to detail and follow-through
– Professional written and verbal communication skills
– Confidence communicating with clients, suppliers and internal teams
– The ability to balance administration, competing deadlines and live event requirements
– Calm, practical problem-solving skills
– Confidence leading an event team and providing clear direction
– A hands-on approach and willingness to pitch in wherever required
– A strong commitment to venue presentation, guest service, teamwork, safety and compliance

Hours & Availability

This is a part-time position working across both venues, with up to full time hours available.

The core roster will typically be Tuesday to Saturday, with flexibility required when Sunday, Monday or additional after-hours coverage is needed to meet the event schedule. Flexibility to work across both Dapto Leagues Club and The Grange is essential.

Apply now and bring your service, energy and good cheer to the DLC team.